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At IQInvoice we transform Invoice Management with Seamless Integration and Smart Automation to deliver Unmatched Efficiency and Customization.
Accounts Payable automates your invoice management, offering customizable workflows, digitization, and processing capabilities for streamlined financial operations and enhanced departmental efficiency.
Vendor Management optimizes your supplier relations by centralizing data for easy access, improving negotiations, availing invoice discounting with timely payment and fostering productive partnerships.
Expense Management automates your expense reports, from submission to reimbursement, streamlining processes, enforcing policies, and allow you to get more insights for improved financial decisions and cost savings.
Streamline your Accounts Payable with IQInbox: Ingest, digitize, and process invoices seamlessly
Digitized invoices with a dedicated extractor to upload all the invoices in IQInvoice ecosystem.
Dedicated Emails for multiple vendors to segregate on basis of region, types and other factors.
In-build Capture Engine automatically extract vendor name, PAN and Tax Id (GST).
IQInvoice’s IQInbox is a purpose-built solution designed specifically for Accounts Payable (AP) departments, streamlining invoice management from ingestion to processing. The application allows you to automatically capture and digitize invoice data received via email, making it easy for AP teams to manage, review, and process invoices efficiently. This reduces manual intervention, improves accuracy, and integrates seamlessly with the broader IQInvoice platform for enhanced workflow management.
The process for Invoice Ingestion with IQInvoice follows these key steps:
Invoice documents are sent to a designated email inbox or uploaded manually. These invoices are queued for processing based on predefined rules (e.g., vendor, region, or invoice type).
The IQInvoice engine transforms invoice documents (PDF, JPEG, PNG, TIFF) into a digital format, making data extraction possible.
Leveraging automation, AP staff can review, validate, and correct extracted data before proceeding with the next steps.).
Key invoice fields (Vendor Name, Vendor Tax ID, PAN, Total Amount, etc.) are extracted and stored in a relational format, ready for further processing in the IQInvoice platform.
Once the data is captured, it is available within IQInvoice’s AP platform for custom workflows, approvals, and other processing activities, such as ERP integration.e.
Key Features
IQInvoice’s Invoice Ingestion solution offers a range of features designed to improve the efficiency of your AP process:
Feature | Description |
Document Import | Invoices can be uploaded manually or sent via email to predefined inboxes. |
Capture Engine | Extracts key fields like Vendor Name, Tax ID (GST), PAN, and Total Amount. |
Email Queue | Organize emails based on different vendors, invoice types, regions, or specific inboxes. |
Duplicate Detection | Identifies and flags duplicate invoices to avoid double processing. |
Importer | Transforms digitized invoices into a structured format (relational table) for use within IQInvoice. |
IQInvoice Integration | Seamless integration with the IQInvoice platform for custom workflows, approvals, and more. |
Supported File Types & Languages
Advantages of IQInvoice Invoice Email Ingestion
General Considerations
Ready to Improve Your AP Process?
By integrating IQInvoice’s IQInbox, you’ll automate tedious processes, reduce errors, and optimize your Accounts Payable workflow. With support for most file formats and languages, it’s a scalable solution for businesses handling a high volume of invoices.
For more details or to start a trial, Contact Us today!
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