AP Automation Built for Automotive Dealerships
Month-end closings at dealerships shouldn't require weekend overtime. Kun Hyundai cut processing time from 5 days to 1. Jubilant MotorWorks unified 14 locations across 6 brands on one platform.
Dealership AP runs on volume, branches, and tight month-end cycles
Multi-branch invoice accumulation
Invoices arrive across branches with no centralised processing. Month-end becomes a crisis - teams work weekends just to close the books on time.
Separate sales and service invoice workflows
Sales invoices, service invoices, and expense invoices follow different manual paths - each with its own bottleneck. There is no unified AP system across the dealership.
GST errors reaching the portal
Manual data entry produces mismatches that surface at filing time - requiring correction, re-filing, and manual reconciliation across every entity and location.
Multi-entity compliance complexity
Dealerships running multiple brands or locations have separate GST registrations, entities, and compliance obligations - impossible to manage consistently without automation.
Slow vendor onboarding
Adding new vendors across multiple locations requires manual document collection and compliance checks measured in weeks - delaying procurement and creating compliance gaps.
No real-time AP visibility
Finance controllers have no consolidated view of outstanding invoices, approval status, or payment obligations across branches. Data comes from spreadsheets, not systems.
From invoice receipt to ERP posting - compliance enforced at every step.
Receive and extract
Invoices arrive via email, branch portal upload, or direct submission. IQInvoice extracts all fields - vendor GSTIN, invoice number, line items, tax breakdowns, IRN, QR code - regardless of format or branch of origin.
Run compliance checks
Before any approval or ERP entry: GSTIN validated against live GSTN, IRN authenticated via IRP, PAN/MCA status checked, MSME classification flagged. Lapsed vendors are blocked - not manually reviewed.
Match to job card or purchase order
Invoice matched to PO or service job card automatically. Sales, service, and expense invoices each follow configured match rules. Discrepancies held for resolution - matched invoices proceed without manual intervention.
Route to the correct branch approver
Approval rules direct invoices to the right finance controller based on branch, brand, entity, or invoice amount. No manual triage. No invoices waiting in a shared inbox.
Post to ERP
Approved, compliance-verified invoices posted to your ERP with correct entity, cost centre, and tax treatment. Tally, SAP, Oracle, NetSuite, and Dynamics all supported.
Automotive businesses running IQInvoice
"Processing 3,000+ invoices used to be a time-consuming endeavor. Thanks to their automated solutions, we've slashed our processing time from 5 days to a mere 1 day. This has not only saved us valuable time but has also reduced our processing costs by a remarkable 70%."
"The automation has drastically reduced manual errors, improved vendor compliance, and saved our team hours of work every week. We've seen improvements in financial accuracy and significant cost savings."
What IQInvoice handles for dealerships
Sales, service, and expense invoices from all branches processed on one platform. No parallel manual workflows, no branch-level backlogs.
GSTIN checked against live GSTN before every invoice is processed. Mismatches blocked at source - not discovered at filing time.
Approval rules configured per entity, brand, or location. Invoices routed to the correct finance controller without manual triage.
Sales and service division expense invoices - previously a week-long cycle - processed same-day with the same workflow as trade invoices.
MCA, GSTIN, PAN, and bank account verified automatically before vendor activation. Onboarding time cut from weeks to days.
Live view of invoice status, approval queues, and payment obligations across all locations. Finance controllers see everything - not just their branch.
e-Invoice IRN authenticated via IRP before any posting. Invoices without valid IRN are held - not posted.
No long IT projects. IQInvoice connects to your ERP and configures location routing in 4-6 weeks.
See IQInvoice running at a dealership
30-minute demo. We'll walk through branch routing, GST enforcement, and expense invoice processing for your setup.