FAQ

Frequently Asked Questions

Common questions about IQInvoice - how it works, what it costs, and whether it fits your setup.

  1. What is IQInvoice?

    IQInvoice is India's compliance-native accounts payable automation platform. It enforces vendor legitimacy, GST validity, and invoice integrity before invoices reach your ERP or accounting system - blocking non-compliant invoices at the gate rather than flagging issues after payment. Built for Indian mid-market companies in manufacturing, logistics, retail, GCCs, and distribution with annual revenue between Rs 100 Cr and Rs 2,000 Cr.

  2. How does IQInvoice reduce AP costs?

    IQInvoice customers report a 70% reduction in AP processing costs. AO Smith, Kun Hyundai, and Ficus Pax have each verified this through deployment. The cost reduction comes from three sources: eliminating manual data entry (80% reduction in manual effort), processing 3x more invoices per FTE, and cutting the invoice processing cycle from 5-10 days to 1 day. Ficus Pax reduced their AP team from 10 to 4 people while processing 30,000+ invoices per month.

  3. How long does IQInvoice take to implement?

    Most companies go live in 4-6 weeks. IQInvoice connects to your ERP via API - no middleware, no custom development required. The implementation covers ERP connection, vendor master mapping, compliance rule configuration, and approval workflow setup. The timeline applies to Tally, SAP, Oracle, NetSuite, and Microsoft Dynamics 365.

  4. Does IQInvoice integrate with SAP, Tally, Oracle, NetSuite, and Dynamics?

    Yes. IQInvoice has API-native integrations with Tally (India's most-used accounting platform), SAP ECC and S/4HANA, Oracle Financials and Fusion, NetSuite AP module, and Microsoft Dynamics 365 Finance. All integrations handle GL posting, vendor master sync, and invoice status updates. Compliance checks run before any ERP entry is created - your ERP only receives invoices that have passed GSTIN, IRN, and vendor legitimacy validation.

  5. Is IQInvoice suitable for Indian GST compliance?

    Yes - GST compliance is the core of IQInvoice, not an add-on. Every invoice is checked against six compliance gates before processing: GSTIN validation against the live GSTN database, IRN and QR code verification against the Invoice Registration Portal, ITC eligibility checks against GSTR-2A/2B with Rule 36(4) monitoring, e-invoice mandate enforcement for applicable vendors, PAN and MCA registry verification, and MSME payment priority flagging under the MSMED Act. Invoices that fail any check are blocked before ERP entry.

  6. What is 3-way matching and does IQInvoice support it?

    3-way matching compares three documents before approving an invoice for payment: the purchase order, the goods receipt note, and the vendor invoice. If the quantities, prices, or vendor details do not align, the invoice is held for exception handling. IQInvoice supports 3-way PO matching as part of the AP workflow - compliance checks run first, then PO matching runs before the invoice is routed for approval and ERP posting.

  7. How is IQInvoice different from manual AP processing?

    Manual AP requires 2-5 minutes of data entry per invoice, approval chains over email, and GST mismatch discovery at filing time - months after payment. IQInvoice replaces all three. Data extraction is automatic. Approvals follow a configured workflow, not an inbox. Compliance issues are caught at the point of invoice entry, not at filing. The verified outcome across IQInvoice customers: 70% cost reduction, 5-10 days to 1 day processing cycle, and 3x invoices per FTE.

  8. What size companies use IQInvoice?

    IQInvoice is built for Indian mid-market companies with annual revenue between Rs 100 Cr and Rs 2,000 Cr. Typical invoice volumes range from 500 to 30,000+ per month. Customers include AO Smith, Kun Hyundai, Jubilant MotorWorks, Ficus Pax, Payback, and Clovia - across manufacturing, automotive, logistics, FMCG, and GCC sectors.

  9. Is there a free trial or demo available?

    There is no self-serve trial. IQInvoice is sold through a scoped implementation - not a sign-up-and-configure product. To see it in action, book a 30-minute live demo at iqinvoice.com/contact. The demo covers the compliance gate, approval routing, and ERP integration relevant to your setup, with a live Q&A with the implementation team.

  10. How is pricing structured?

    IQInvoice pricing has three components: a one-time implementation and configuration fee, an ongoing fee based on your invoice volume, and add-on modules enabled by requirement. There are no published tier prices - pricing is scoped to your invoice volumes, ERP, and compliance requirements. Contact the team for a custom quote at iqinvoice.com/contact.

Still have questions? Talk to the team.

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