AP Automation Built for Indian Manufacturers
AO Smith cut AP costs by 70%. Ficus Pax processes 30,000 invoices a month with 4 people instead of 10. Both run plants across multiple states with vendor bases in the thousands. IQInvoice is built for that environment.
Manufacturing AP has complexity that generic software ignores
Multi-plant routing
Invoices arrive at corporate but belong to Plant A or Plant B. Manual sorting causes delays, mispostings, and approval bottlenecks that scale with headcount - not volume.
GRN-based 3-way matching
Matching invoice amount to PO and goods receipt note (GRN) manually is slow and error-prone. Discrepancies are caught late - after the vendor has already followed up twice.
Vendor GST compliance across states
Manufacturers procure across multiple states. A vendor in Maharashtra supplying to your Tamil Nadu plant may have lapsed GSTIN. GST mismatches surface at filing - months after payment.
Capital goods ITC tracking
ITC on capital goods must be claimed over two years in equal instalments. Tracking this manually across multiple assets, vendors, and financial years leads to missed credits and compliance gaps.
MSME payment deadlines
The MSME Development Act requires payment to MSME vendors within 45 days. Missing this triggers interest and reporting obligations under MSME Form 1. AP teams have no systematic tracking.
High vendor count, high variation
Large manufacturers manage 5,000-10,000 active vendors. Invoice formats vary by vendor, plant, and procurement category. Manual processing doesn't scale - headcount grows with volume.
Compliance enforced at the gate. ERP sees only clean invoices.
Receive and extract
Invoices arrive via email, portal upload, or ERP inbox. IQInvoice extracts all fields - vendor GSTIN, invoice number, line items, tax breakdowns, IRN, QR code - regardless of format.
Run compliance checks
Before any approval or ERP entry: GSTIN validated against live GSTN database, IRN authenticated via IRP, PAN/MCA status checked, vendor blacklist screened, MSME classification flagged.
Match to PO and GRN
3-way match performed automatically: invoice amount vs PO amount vs GRN quantity. Discrepancies held for resolution. Matched invoices proceed without human intervention.
Route to the right approver
Plant-level routing rules direct invoices to the correct cost centre owner, department head, or finance controller - based on plant code, category, amount, or vendor type.
Post to ERP
Approved invoices post to your ERP with correct plant, profit centre, cost centre, and tax treatment. Tally, SAP, Oracle, NetSuite, and Dynamics all supported.
Manufacturers running IQInvoice
"Vendor payment delays of 4-6 months were eliminated. The finance team now processes the same invoice volume with a fraction of the effort."
Read case study →"Processing cycle dropped from 7 days to 1 day. GST filing is now completed with zero errors - something that previously required a full audit of every vendor invoice."
Read case study →"With 8,000 vendors and a SAP HANA environment, we needed automation that could match our scale and compliance requirements - not a workaround."
Read case study →"We went fully paperless. The AP team dropped from 4 to 2 people. Approvals that took days now complete in hours - and every invoice is compliance-checked before it touches the books."
See all case studies →What makes IQInvoice different for manufacturers
Invoice routing configured per plant code, cost centre, or procurement category. No manual re-routing by finance staff.
Invoice matched to PO and GRN automatically. Quantity and value tolerances configurable per vendor or category.
Vendor GSTIN checked against GSTN before every invoice is processed. Lapsed registrations blocked before ERP entry.
ITC on capital goods tracked across the two-year claim window. Instalment schedules maintained automatically.
MSME vendor invoices flagged with 45-day deadline. Finance teams notified before the obligation crystallises.
e-Invoice IRN and QR code authenticated via IRP. Invoices without valid IRN are held - not posted.
Native integration with the ERPs manufacturers actually use. Plant code, profit centre, and cost centre mapping configured at setup.
No months-long IT projects. IQInvoice connects to your ERP and configures routing rules in 4-6 weeks - with your team in control.
See IQInvoice running in a manufacturing environment
30-minute demo. We'll walk through plant routing, 3-way matching, and compliance enforcement against your ERP setup.