Jubilant MotorWorks Cut AP Processing by 60% Across 14 Locations and 6 Brands

Challenge

Jubilant MotorWorks operates one of India’s most diverse luxury automotive retail portfolios - Audi, Porsche, Lamborghini, Maserati, Ather, and Altigreen - across 14 touchpoints in Karnataka, Maharashtra, and Goa. Managing accounts payable across that footprint, with different brand requirements, multiple entities, and separate compliance obligations, was a significant coordination challenge.

Each brand brought its own operational requirements, and each location managed its own AP workflow with minimal standardisation. Invoice processing was largely manual - invoices received, checked, and approved individually across branches - creating inconsistent processing times of 5 to 7 days and frequent payment errors.

Vendor onboarding compounded the challenge. Bringing a new vendor onto the system across multiple locations required manual document collection, compliance verification, and data entry - a process measured in weeks rather than days. Without automated compliance checks, errors in vendor data entered the AP workflow uncaught.

With six brands, three states, and 14 locations, audit and compliance reporting was resource-intensive. The team spent significant time aggregating data from multiple sources to produce entity-level views that should have been immediately accessible.

Solution

IQInvoice unified AP operations for Jubilant MotorWorks across all 14 locations on a single platform - standardising the invoice workflow regardless of brand, location, or entity structure.

Automated invoice processing replaced manual handling end-to-end. Invoices were scanned, validated, and routed through approval workflows in real time - bringing processing time from 5-7 days to under 2 days. Approval routing followed each entity’s delegation structure, ensuring compliance without manual intervention.

Vendor onboarding was automated with document validation and compliance checks built in. The onboarding process - previously measured in weeks - reduced to days, with GSTIN, PAN, and registration status verified automatically before a vendor was activated.

GST verification and compliance monitoring applied across all entities caught mismatches at source before they reached the accounting system. Entity-level reporting became available in real time, reducing the manual effort required for audits across six brands.

Jubilant MotorWorks’ multi-brand, multi-ERP structure required integrations that could handle entity-level routing without separate platform instances. The 60% cost reduction achieved is consistent with IQInvoice outcomes across automotive retail customers. See IQInvoice pricing for multi-entity deployment costs. Read more customer stories in our case studies.