Kun Hyundai Processes 3,000+ Invoices a Month in 1 Day - Down from 5

Challenge

Kun Hyundai processes over 3,000 invoices every month across sales and service operations at multiple branches. Before IQInvoice, that volume was handled entirely by hand - and the AP team was consistently overwhelmed.

Processing delays meant that branch invoices were regularly accumulating at month-end. Teams were working weekends and overtime just to close the books on time. The pressure was structural: without automated processing, the only lever to increase throughput was more hours worked.

GST compliance added another layer of risk. Manual data entry meant errors reached the portal - mismatches that had to be chased, corrected, and re-filed. Each filing cycle carried the risk of last-minute discrepancies, consuming time that should have gone to higher-value tasks.

Expense invoices from the sales and service divisions were handled separately - a process that took up to a week per cycle. With no unified system, each invoice type followed its own manual path, creating parallel bottlenecks across the business.

Solution

IQInvoice unified invoice processing across all Kun Hyundai branches on a single platform. Sales invoices, service invoices, and expense invoices were brought into one workflow - eliminating the parallel manual processes that had created separate backlogs.

Automated invoice processing cut handling time across the board. Invoices arriving at each branch were automatically captured, extracted, and queued - eliminating manual data entry and reducing per-invoice time from days to hours.

GST validation was built into the processing workflow. Every invoice was checked against GST registration data before it could be posted - catching mismatches at source rather than at filing. The result: 100% error-free portal uploads from go-live.

Expense invoices from sales and service divisions - previously a week-long cycle - were brought into the same automated workflow. End-to-end, expense processing went from 7 days to less than 1 day. Overtime was eliminated. With same-day processing available, accounting closed on schedule, every cycle.

Kun Hyundai’s multi-branch setup required AP automation that could scale across locations without per-branch configuration overhead. IQInvoice integrations with dealership ERPs and branch accounting systems made this possible at a cost reflected in IQInvoice pricing. Read more customer stories in our case studies.