AP Automation for Technology Companies and Shared Services Centres
Cyient processes 30,000 invoices a month and manages 15,000 global vendors on IQInvoice - chosen after evaluating more than 10 AP vendors. The differentiators were scale, India compliance, and go-live speed.
When invoice volume hits tens of thousands a month, workflow tools break down
Invoice volume that manual processing cannot absorb
Technology companies and shared services centres process tens of thousands of invoices monthly. Manual data entry creates cost, errors, and throughput ceilings that grow with the business.
15,000 vendor queries with no triage system
At that volume, supplier emails about invoice status, payment dates, and rejections arrive faster than any team can process them. Without automation, someone in AP is spending their day forwarding emails.
Cost allocation across departments
Shared services centres must allocate costs across business units, departments, or cost centres. Manual allocation is slow, inconsistent, and requires rework when allocations change.
Fraud and duplicate invoice risk
At high volume, duplicate invoices and fraudulent submissions are difficult to detect manually. A single missed duplicate can trigger duplicate payment - and recovery is slow.
ERP integration that IT will actually approve
Most AP tools connect via middleware or custom connectors - adding licensing overhead, a new failure point, and a 6-month integration project. Technology teams reject these. Native ERP connectivity is not negotiable.
India compliance for global operations
Technology SSCs managing India AP must comply with GST, e-invoicing, TDS, and MSME obligations - requirements that global AP platforms handle poorly or not at all.
Built for volume. Compliance-enforced before anything reaches your ERP.
Ingest from any source
Invoices captured from email, vendor portal, API feed, or direct submission. Any format, any volume. No manual data entry at intake.
Run India compliance checks
GSTIN validated against GSTN, IRN authenticated via IRP, PAN/MCA status verified, TDS applicability flagged per vendor, MSME classification checked - before any ERP record is created.
Auto-allocate to cost centres
Cost centre assignments pre-populated from historical GL data. Allocation rules apply automatically - no manual assignment per invoice, no rework when structures change.
Route through approval hierarchy
Approval workflows configured to match your delegation of authority - by amount, vendor type, department, or cost centre. Escalations and delegations handled automatically.
Post to ERP and close the loop
Approved invoices posted to SAP, Oracle, NetSuite, or Dynamics via native integration. Supplier query responses handled by AP Smart Desk - no manual email triage.
Cyient - 30,000 invoices/month, 15,000 global vendors
- Manual data entry errors eliminated across 30,000+ monthly invoices
- Supplier query triage automated via AP Smart Desk email integration
- Cost allocation pre-populated from historical data - no manual assignment
- Automated fraud and duplicate detection before payment stage
- Globally adopted across the organisation from day one
"The Accounts Payable tool has been well accepted by the entire organization and is extensively used globally. I am glad that your team exceeded our expectations."
"When we began the search for a new invoice automation solution, we were overwhelmed by the options - over 10 vendors vying for our business. After a rigorous evaluation process, IQInvoice stood out head and shoulders above the rest."
What IQInvoice handles for technology companies
Invoices from any source - email, portal, or direct submission - captured and extracted automatically. No manual data entry at any scale.
Incoming supplier queries automatically routed to the correct internal handler. Vendor communication handled without manual triage.
Cost centre assignments pre-populated from historical data. Allocation rules updated without rework when structures change.
Suspicious invoices and duplicates flagged automatically before the payment stage. No reliance on manual review at high volume.
15,000+ vendors across geographies managed on one platform. Vendor status, compliance records, and payment history in a single view.
India-specific compliance checks run natively for SSCs managing India AP. No workarounds or separate compliance tools required.
Native connectors for SAP, Oracle, NetSuite, and Dynamics. No middleware, no custom integration work required at go-live.
Live dashboards across invoice status, vendor payments, and compliance flags. AP leadership sees the full picture without pulling reports.
See how IQInvoice handles high-volume AP
30-minute demo. We'll walk through invoice processing at 30,000+ invoices a month, vendor management, and cost allocation.