Ficus Pax Reduced AP Processing from 7 Days to 1 Across 11 Branches

Challenge

Ficus Pax operates a high-precision packaging business across 11 branches in India - processing over 30,000 invoices every month. Before IQInvoice, managing that volume was a manual, multi-location coordination challenge that cost the business time, money, and people.

With no centralized accounting system, each branch handled its own invoice processing independently. Consolidating data for any group-level view meant manually pulling figures from 11 separate locations - a process that took over a week each time. The finance team was perpetually running behind with no real-time visibility into the company’s AP position.

Physical verification was adding further friction. The purchase manager was required to travel between branches to verify invoices against GRNs - a time-consuming, expensive practice that created approval delays and slowed the entire cycle.

Invoice ERP entry was delayed 4 to 7 days at each branch. Those delays cascaded directly into GST filing: mismatches on portal uploads were frequent, and the team was routinely working overtime to clear backlogs before filing deadlines.

With 30,000+ invoices per month and 10 AP staff, the operation was labour-intensive, error-prone, and not built to scale.

Solution

IQInvoice centralized Ficus Pax’s AP operations across all 11 branches on a single platform - connecting every location to a shared real-time accounting system with no manual consolidation required.

Remote invoice and GRN verification replaced physical branch visits entirely. Purchase managers could review, compare, and approve invoices from any location - eliminating inter-branch travel and the approval delays it created.

Intelligent OCR and automated invoice processing handled data extraction at source. Invoices arriving from any branch were automatically captured, matched, and queued for approval - bringing ERP entry from a multi-day lag to same-day.

GST validation was embedded into the workflow before any portal upload. Mismatches were caught and flagged before filing, not after - reducing the correction cycle to zero by go-live.

Data consolidation - previously a week-long manual exercise - became available in minutes. The finance team gained real-time visibility across all 11 branches without any manual aggregation.

Ficus Pax is one of several manufacturing companies that have reduced AP headcount while scaling invoice volumes with IQInvoice. The 70% cost reduction and 10-to-4 FTE transformation are reflected in IQInvoice pricing. Read more customer stories in our case studies.