Vendors submit, track, and query their invoices without calling your AP team
The IQInvoice supplier portal gives your vendors a named place to upload invoices, check payment status, and log disputes. Your AP team stops fielding calls and emails. Every interaction is logged and auditable.
Book a DemoWhat your vendors can do
- Submit invoices directly
Vendors upload invoices in any format - PDF, XML, or scan. The portal validates GST fields on submission and rejects non-compliant invoices before they reach your queue.
- Track payment status in real time
Vendors see exactly where their invoice is - received, under compliance check, pending approval, cleared for payment. No calls to AP to ask "when will we get paid?"
- Raise and track disputes
Vendors log queries and disputes directly in the portal. Each query links to the invoice, routes to the right AP contact, and is tracked to resolution - no lost email threads.
What your AP team gains
- No manual email triage
Invoices arrive through the portal, pre-validated. Your AP team reviews only invoices that passed GST checks - not raw email attachments from 200 vendors.
- All vendor communication logged
Every submission, status query, and dispute is recorded against the invoice. When your CA asks what happened with a vendor payment six months ago, you pull the log - not dig through inboxes.
- Compliance enforced at source
Vendors cannot submit invoices with missing GSTIN, invalid IRN, or incomplete GST fields. Compliance problems are caught before the invoice enters your workflow - not after it reaches ERP.
How the supplier portal connects to your AP workflow
The portal is not a separate inbox. It is the front end of the same compliance-gated workflow.
Invoice uploaded. GST fields validated on submission. Non-compliant invoices rejected immediately with a clear reason.
GSTIN checked against live GSTN. IRN verified against IRP. ITC eligibility assessed. PAN and MCA checked. All six compliance checks before the invoice reaches your approval queue.
Compliant invoices route to the right approver based on entity, amount, and cost centre. Once approved, they post to your ERP. Status updates to the vendor portal automatically.
After posting, the vendor can track payment confirmation in the portal. No follow-up calls to your AP team. Every status change is logged.
See the supplier portal in your AP workflow
Book a 30-minute demo. We will walk through vendor submission, compliance validation, and how status tracking works with your ERP.